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Microsoft Office: The right way to Convert Older Microsoft Office Files

 

Even in case you are utilizing Microsoft Office 2010, Office 2007, or a newer model including Microsoft Office 365, it's likely you've got files created in Office 2003 or earlier. When you open any of those Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and also you see [Compatibility Mode] within the title bar of the doc window. Compatibility Mode ensures your files can still be absolutely edited by others who're utilizing earlier versions of Microsoft Office though you could no longer need this backwards capability. What are your choices for working with these "older" but important files in a newer model of Microsoft Office?

 

 

Options for Working with Office 2003 Files

 

 

No Changes. When you find yourself editing a file originally created in an Office 2003 program, you can proceed to work in Compatibility Mode and save the file as common without changing the file format. That's, keep working with it and saving as earlier than; the file will not be automatically modified to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.

 

Save As to Newest Version. It can save you any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is discovered under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a special location or delete the older file, each files will remain in the same location however with different file extensions.

 

Convert to Newest Version. To take advantage of all the latest options in your present model of Microsoft Office, you possibly can convert a file to the appropriate Office 2010/2007 file format. For instance, the Convert command in Microsoft Word converts and replaces a doc with the.doc format, and upgrades the file to the.docx format. The Convert option is really helpful over Save As.

 

Easy methods to Convert a File to a newer Microsoft Office File Format

 

Changing your file provides you access to the new and enhanced features in Office 2016, 2013, 2010 or 2007 resembling tables, expanded worksheets, and PivotTables in Excel, SmartArtwork and Picture Kinds in Word, and new graphics and transition features in PowerPoint.

 

 

To Convert a File:

 

 

From one in all your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.

 

In Office 2010 and newer: Choose the Backstage View (File tab) and select the Convert button from the Data tab. In Office 2007: Click the Office Button in the higher-left corner and choose Convert from the menu.

 

Next, you will see a program-specific prompt about the convert action. Navigate by means of your choices.

 

If the program would not close and reopen automatically, shut the file and reopen it to continue using it with the entire available features in your current Office program. The transformed file will open with the appropriate file extension. For example, while you save an Excel 2003 file containing macros, it will usually be transformed as an Excel macro-enabled workbook (.xlsm extension).

 

Transformed files are replaced with the updated file and file format. The Convert command shouldn't be available when a file is already saved with an Office 2010/2007 file format. Note: Earlier than proceeding with the convert process, consider if you wish to first backup your files.

 

 

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